Health Information Technology Service Bureau

The Mission of the Monroe County Medical Society (MCMS) Health Information Technology (HIT) Service Bureau (SB) is to support physician's use of health information technology to improve the quality of practice life and patient care delivery.

The Monroe County Medical Society Service Bureau is collaborating with the New York eHealth Collaborative (NYeC) as a Regional Extension Center (REC) Agent.  In this role, it will provide outreach, education, and technical assistance and disseminate best practices to support and accelerate health care providers’ efforts to implement electronic health records and achieve meaningful use criteria. more
e-prescribing

For more information, visit the MCMS e-Prescribing page.
Tools for Providers
  • Interactive Eligibility Tool for Eligible Professionals – Are you eligible to participate in the Medicare or Medicaid EHR Incentive Programs? Use the tool found at the bottom of the Eligibility page on the CMs website.
  • Registration Webinar for Eligible Professionals – How do I register? CMS created a video containing step-by-step instructions to help ensure the registration process is a success. Watch the video found on the Registration and Attestation page of the CMS website.
  • CMS’s Proposed Clinical Quality Measures for Eligible Professionals
  • The U.S. Department of Health & Human Services (HHS) has resources in place to help health care providers make informed decisions about adopting and meaningfully using EHRs.

For more information about the EHR Incentive Programs and to register go to www.cms.gov/EHRIncentivePrograms.

Medent and eClinicalWorks User Groups at MCMS!

Learn more about eClinicalWorks and Medent, while making valuable connections with colleagues. User groups meet regularly at MCMS, 132 Allens Creek Road, Rochester. Participants address and work through the changes and challenges that Meaningful Use has introduced to practice workflows through the exchange of information between users through discussion and best practice sharing.

For more information, contact Kelsey Gilroy.
Medicare/Medicaid Incentive Payments

New York Medicaid EHR Incentive Program Website has launched a newly designed website.

M3 Tool Incentive Program: MEIPASS Walkthrough for Practitioners/Providers Year 2 Attestation - Check your readiness to attest.

Meaningful Use EHR Incentive Payment Audits Begin: A New York accounting firm has been contracted by CMS to conduct meaningful use audits of physicians and providers who attested that they are meaningful users of EHR. For information about preparing for these audits, click here.

Stage 2 meaningful-use requirements
Medicaid StateStage 2 – CMS has published a final rule that specifies Stage 2 criteria that eligible professionals (EPs), eligible hospitals, and critical access hospitals (CAHs) must meet in order to continue to participate in the Medicare and Medicaid Electronic Health Record (EHR) Incentive Programs. All providers must achieve meaningful use under the Stage 1 criteria before moving to Stage 2.CMS has developed a Stage 2 Overview Tipsheet, a resource that provides a summary of the Stage 2 final rule.

American Recovery and Reinvestment Act, Health Information Technology Act Incentive Program includes billions of dollars in Medicare and Medicaid incentive payments to providers and hospitals for the "Meaningful Use" of certified health IT products. To learn more information about this program click here.

2011 Physician Quality Reporting System and Electronic Prescribing (eRx) Incentive Program - download the CMS slide presentation

Understanding Eligibility, Registration & Attestation processes for the Medicare and Medicaid EHR Incentive Programs

Understanding Eligibility, Registration & Attestation processes for the Medicare and Medicaid EHR Incentive Programs- Download the CMS PowerPoint

CCHIT® certifies 33 EHR products as capable of meeting the 2011-12 criteria supporting Stage1 Meaningful Use

Health Information Technology Update: American Academy of Pediatrics

Final Rule: Stage 1 Objectives, Core and Menu

Final Rule Quality Measures for 2010, 2011

Initial EHR Certification Bodies Named

ONC names third EHR certifier
HIPAA Security Manuals

HIPAA Security Manual Service

For Providers in Upstate with ANY Patient Information in electronic format (in Practice Management System or EHR)

While most practices are familiar with HIPAA PRIVACY requirements, few realize the absolute necessity of a HIPAA Security Manual. This is required by Federal Law for any practice which has ANY patient information in an electronic format. With the passage of the American Recovery and Reinvestment Act, compliance with HIPAA will now be proactively audited so it is more important than ever to make sure your practice is compliant with current security standards and documented in an up to date HIPAA Security Manual.
More info

Resources for HIPAA Security Manuals

Overviews and Templates are available though membership services at your medical society or specialty organization. Go to the web site and search for HIPAA. Due to Copyright issues, we cannot distribute materials from these organizations but as an individual member to any of these you would be eligible to have access to them.

Physician Organizations
• The Monroe County Medical Society - can distribute this for any member of ANY New York State County Medical Society  www.mcms.org
• The American Medical Association www.ama.org

Specialty Organizations
• The American Academy of Pediatrics:www.aap.org
• The American College of Physicians: www.acponline.org
• The American Academy of Family Physicians:aafp.org
Training Materials


Learn how to better manage change associated with technology: Change Management

Gain a greater understanding of the basic components of a computer; networks and Windows Operating System:Computer Basics